Salary Range: $65,000 – $75,000 p/year
Location: Los Angeles, California. Los Angeles Trade Tech College
Due Date: Continues
Minimum Required Qualifications:
Preferred Qualifications:
- Experience working on construction management programs and/or on a construction job site
- 4-year degree from an accredited college or university
Position Description:
- Provide all general administrative support to the College Project Team including correspondence
processing and distribution, routine filing, and maintenance of office supply stock levels. - Filing of all construction project documentation in a timely manner.
- Coordinate arrangements for meetings and training as required.
- Provide administrative support by conducting research, assisting on the preparation statistical
reports, and handling information requests. - Process RFIs, change orders, and other construction related documents
- Assists in preparing written materials including correspondence, reports, procedures, and guidelines
related to project file maintenance and document control - Review, proofread, and edit documents
- Preparing and documenting meeting minutes
- Oversees the review, approval, and payment process of contractor and consultant monthly
payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the
appropriate internal and external parties. - Logs invoice data into program management software system (Proliance).
- Maintain contact with associated groups and organizations (campus facilities, PMO, etc.)
- Assists Project Controls staff in preparing documents for PMO/District monthly reports and other
PMO Controls requirements. - Assists in providing general accounting and administrative support to the College Project Team as
directed. - Communicate with applicable program construction and professional services vendors as needed
- Identify vendor billing discrepancies or inconsistencies and resolve expeditiously
- Assists in contracts/task orders/purchase orders financial close out process
- Other duties as assigned.